AGENDA

1. Apologies for absence.

2. Declarations of Interests and Dispensations

3. Approval of the Minutes of the Dunchurch Parish Council Ordinary Meeting from 13th October 2025

4. Reports from Rugby Borough Councillors and Warwickshire County Councillor

5. Clerks Report of Activities including any appropriate correspondence

• (a) an update on changing our email system from Zoho and how this is to be done
• (b) an update on improving our website
• (c) an update on adding all Dunchurch bus shelters to our DPC official Asset Register
• (d) an update on action taken (as agreed at last meeting) to prevent fly-posting on these bus shelters and the war memorial
• (e) an update on altering the wording on the statement DPC put out about the closure of the traffic access to the Square from the Southam Road
• (f) an update on the purchase of new Christmas tree lights

6. To report requests for information and FOI Requests

7. Planning update

• To consider new planning applications and review planning decisions that have been determined

8. Local Neighbourhood Plan for Dunchurch Working Party update

9. Update on speeding, dangerous driving and traffic in the parish.

10. Maintenance of bus shelters on Southam Road and Rugby Road in Dunchurch

11. Improved communications planning

12. Land for Youth Groups

13. Local Government Re-organisation update

14. DPC Festive celebration event plan

15. Heritage Trees in Dunchurch

16. Tree donation from Knowing Stillness.

17. Update from WCC on the state of the footpath from the back of Churchyard to Vicarage Lane.

18. Finance and administration

• (a) To consider invoices for payment and payments received.
• (b) To Authorise payments.
• (c) To review the finance report for September 2025.
• (d) To approve the bank reconciliation to 30/9/2025.
• (e) Council to reaffirm its previous resolution in 2023 to obtain a Parish debit card for the Clerk .
• (f) To review the draft budget

19. To note that the date of the next Dunchurch Parish Council Meeting: Monday 8th December 2025 at 7pm.

20. Private Session

Under Section 1, Sub-Section 2 of the Public Bodies (Admission to Meetings) Act 1960 and in view of the confidential nature of the business about to be transacted, it was felt advisable in the public interest, if members of the public were present during the consideration of such business, there would be a disclosure to them of exempt information that the public be temporarily excluded and they are instructed to withdraw. A resolution is required at the meeting for items to be discussed in Private Session.

21. To discuss any matters pertaining to staffing at the Parish Council.