Council Meeting – 9th June 2025

AGENDA 

1. Apologies 

2. Co-Option of Councillor

3. Declarations of Interests and Dispensations

4. Approval of the Minutes of the Dunchurch Parish Council Ordinary Meeting from 19^th May 2025

5. Reports from Rugby Borough Councillor and Warwickshire County Councillor

6. Clerks Report of Activities including any appropriate correspondence

7. Planning update

To consider new planning applications and review planning decisions that have been determined.

8. To report requests for information and FOI Requests

9. Speeding, dangerous driving and traffic in the parish

10. Finance and administration

• To consider invoices and payments received
• Authorise payments
• To review the finance report
• To ratify emergency repair works purchase for damage at Arkwright Field playground
• To note the revised hourly rate for Darren Styles
• To receive and note the Internal Audit Report
• To approve the Annual Governance Statement by resolution in advance of approving the account statement
• To approve the Account Statement prior to submission to the external auditors
• To note the Statement of Variance and Bank Reconciliation
• To note the dates of the Exercise of Public Rights as Tuesday 10^th June to Monday 21^st July 2025 

11. To discuss the Tritax Community Benefit Fund 

12. To consider the purchase of one shelving unit in the library

13. To consider a request from Knowing Stillness to plant a new tree(s) in the Parish

14. To consider hosting a stall at the Dunchurch Festival on 22^nd June 2025

15. To receive an update on the trees on Stocks Green, The Square

16. Commemoration of War Grave in St. Peter’s Churchyard

17. Dunchurch Parish Council Website and Public Relations (PR)

18. To discuss and consider granting Action 4 Dunchurch access to the library outside of regular opening hours.

19. To discuss and agree to repairs to the damaged Buttercross monument 

20. Private Session

Under Section 1, Sub-Section 2 of the Public Bodies (Admission to Meetings) Act 1960 and in view of the confidential nature of the business about to be transacted, it was felt advisable in the public interest, if members of the public were present during the consideration of such business, there would be a disclosure to them of exempt information that the public be temporarily excluded and they are instructed to withdraw.  A resolution is required at the meeting for items to be discussed in Private Session.

21. Recruitment for Clerk & RFO          

Date of the next Dunchurch Parish Council Meeting: Monday 14^th July 2025