Council Meeting – 12th May 2025

AGENDA

1. Election of the Chairman and to receive the Chairman’s Declaration of Acceptance of Office

2. Election of the Vice Chairman and to receive the Vice Chairman’s Declaration of Acceptance of Office

3. Apologies

4. Co-Option of Councillor

5. Declarations of Interests and Dispensations

6. Approval of the Minutes of the Dunchurch Parish Council Ordinary Meeting from 14^th April 2025 and Minutes of the Annual Parish Council meeting from 13^th May 2024

7. To agree the dates and venues for Parish Council meetings for the year 2025/2026

8. To appoint portfolio holders for Finance, Social Media, and the Library

9. Reports from Rugby Borough Councillor and Warwickshire County Councillor

10. Clerks Report of Activities including any appropriate correspondence

11. Planning update

To consider new planning applications and review planning decisions that have been determined.

12. To report requests for information and FOI Requests

13. Speeding, dangerous driving and traffic in the parish

14. VE Day Celebrations

15. Finance and administration
16. To consider invoices and payments received
17. Authorise payments
18. To review the finance report
19. To approve and review Standing Orders
20. To review and agree signatories for bank accounts
21. To review and approve variable Direct Debits
22. To agree that the Parish Council meets the criteria for eligibility and to adopt the General Power of Competence.
23. To review the Asset Register
24. To review and adopt the Asset Register Policy
25. To review and adopt the Health & Safety Policy
26. To review and adopt the Financial Risk Assessment

16. To agree the Dunchurch Parish Council response to the Preferred Options Consultation

17. To ratify donation made to Action for Dunchurch for printing and banners

18. To consider the purchase of two shelving units in the library

19. Donation request from St Peter’s Church

20. To agree a contractor for the library cleaning contract

21. To agree a contractor for the Arkwright Park mowing contract

22. Update on the tree felling, Stocks Green, The Square

Date of the next Dunchurch Parish Council Meeting: Monday 9^th June 2025